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XXIV. SESSION HALL, CONFERENCE ROOMS, LOUNGES, LOBBIES AND ROOMS

Section 157. Use of the Session Hall, Conference Rooms, Lounges and Lobbies. The session hall shall be used only for plenary sessions. Conference rooms and all building lobbies shall be used only for committee meetings, caucuses and meetings of Members in the performance of legislative functions except when the House directs otherwise. The south lounge shall be for exclusive use of Members.  The north lounge may be used by Members and their guests upon approval by the Speaker. The entire premises of the House of Representatives shall also be used only for the official functions of the House of Representatives.

The Philippine flag and the seal of the House of Representatives shall be displayed at all times in a conspicuous place in all offices and conference rooms inside the House premises.

Communications, documents, publications and other information materials written by or prepared under the direction of a Member, may be distributed in the session hall by such Member, personally or through facilities or employees of the House: Provided, That the author or source thereof is properly identified in such communications, documents, publications and other information materials.

Any Member who wishes to make audio-visual presentation in the course of the Member’s speech, shall submit an electronic copy of the audio-visual presentation to the Majority Leader before the intended date of the Member’s speech.

Section 158. Assignment of Seats in the Session Hall and the Gallery. Seats of House Members in the session hall shall be assigned in accordance with the instructions of the Speaker. Seats in the VIP gallery shall be reserved for cabinet officials, dignitaries and members of the diplomatic corps. Seats in the first gallery shall be reserved for the members of the family of House Members, and those officials and staff of the House secretariat and congressional staff members and other persons authorized by the Secretary General. The second and third galleries shall be open to the public subject to the rules of procedure prescribed by the Secretary General. 

The Sergeant-at-Arms shall not permit persons other than Members and authorized House personnel to enter or stay within the space designated in the session hall for Members and House personnel needed therein while the House is in session. Fifteen (15) minutes before the session, the Sergeant-at-Arms shall clear said space of all other persons and it shall be so kept until recess or adjournment.  This section shall not be suspended, except with respect to resource person(s) or technical assistant(s) needed by the reporting committee or by the proponent of a motion under consideration.    

Section 159. Assignment of Rooms to House Members. Assignment of rooms to House Members shall be done, as far as practicable, by lot to be drawn upon submission to the Secretary General of complete documentary requirements for assumption of office.  Re-elected Members may choose to retain the rooms previously assigned to them.

SOURCE: Committee on Rules