THE HOUSE SECRETARIAT
The Secretariat provides the Members of the House with adequate, timely, relevant and efficient administrative and technical assistance and support to enable them to perform their legislative tasks and constituent responsibilities.
The Secretariat is headed by the Secretary General. In the discharge of his duties and responsibilities, he is assisted by:
- The Deputy Secretary General for Operations who oversees the:
- Plenary Affairs Bureau, which provides Secretariat services in the processing of bills/resolutions and documentation of plenary proceedings and debates.
- Reference and Research Bureau, which provides bill drafting, legislative counseling and research services to the House Members.
- The Deputy Secretary General for Committee Affairs who oversees the:
- Committee Affairs Department, which provides technical and administrative support services to the standing and special committees of the House of Representatives, through its nine Committee Technical Support Services and one Committee Administrative Support Service.
- The Deputy Secretary General for Administration who oversees the:
- Administrative Management Bureau, which is responsible for personnel transactions and human resource development, printing and reproduction, medical and dental, records, property and procurement services.
- The Deputy Secretary General for Finance who is responsible for the management of the financial resources of the House by providing direction, assistance and advice on budgetary matters, and control on the utilization of funds of the House. He oversees the:
- Accounting, Budget and Cashiering Services, which are responsible for implementing approved programs, systems and procedures relating to financial matters.
- The Deputy Secretary General for Internal Audit who oversees the:
- Management Audit Service, which conducts periodic examination and evaluation of the administrative systems on personnel records, procurement and property management to determine compliance with internal policies, applicable laws, rules and regulations.
- Fiscal Control Service, which evaluates the adequacy of the internal control system in safeguarding assets and properties and coordinates with the Commission on Audit in implementing recommendations contained in its annual audit report.
- The Deputy Secretary General for Engineering and Physical Facilities who oversees the:
- Engineering Service, which maintains all mechanical, electrical and communication facilities of the House.
- Building and Grounds Maintenance Service, which oversees the construction, maintenance and repair of the House grounds and facilities.
- The Deputy Secretary General for Legal Affairs who oversees the:
- Office of Legal Affairs, which provides legal services including the investigation and review of administrative cases of Secretariat personnel, legal research and the rendering of legal opinions on matters of local and national concern.
- The Director-General for the Congressional Planning and Budget Research who oversees the Congressional Planning and Budget Bureau. Said bureau provides technical service in formulating national economic, fiscal and social policies through its different offices:
- Congressional Budget Service, which prepares a macro analysis of the national budget and reviews the financial and physical performance of various government agencies.
- Congressional Economic Planning Service, which undertakes researches and studies on socioeconomic policies and issues.
- Special Projects Service, which provides technical assistance to the Legislative Executive Development Advisory Council (LEDAC) and assists in the formulation of the legislative agenda of the House of Representatives.
- The Deputy Secretary General for Legislative Information Resources Management is responsible for managing legislative information and information-related resources, and services to serve the needs of the House of Representatives in serving its constitutional mandate, the House Members in performing their lawmaking, constituency, and oversight duties and responsibilities, and the general public in accessing legislative information. As the House of Representatives historian, the Deputy Secretary General for Legislative Information Resources Management oversees the:
- Congressional Library Bureau
- Archives and Musuem Management Bureau
The following offices are under the Secretary General:
- The Inter-Parliamentary Relations and Special Affairs Bureau which oversees the:
- Inter-Parliamentary Relations and Travel Service, which develops linkages between the House and other parliaments and international organizations as regards the hosting and preparation for international and inter-parliamentary conferences and meetings.
- Protocol and Special Affairs Service, which provides protocol assistance to all ceremonial and social events such as courtesy calls of local officials and foreign dignitaries on the Speaker and other House leaders; courtesy calls of the Speaker on visiting heads of state, as well as receptions for visiting dignitaries. It also manages the Executive Lounges and takes care of food requirements in committee meetings and other related activities. It is also in charge of the House Visitors Program that involves the conduct of daily guided tours of House facilities.
- Knowledge Management Systems Bureau which oversees the:
- Information and Communication Technology Service, which is responsible for the overall planning, development and implementation of the ICT plans and programs for the House of Representatives. It serves as a support function of the Secretariat to achieve more effective and efficient legislation and operations throught the establishment of appropriate information, and communication infrastructures, and the implementation of comprehensive automated information systems.
- Planning and Management Information Service which institutionalizes systems in the Secretariat to eneble formulation and periodic assessment of its plans, programs, and policies, and provides technical and administrative support to the EXCOM (Executive Committee), and various Secretariat units such as the conduct of studies to maximize resource and manpower utilization.
- Public Relations and Information Bureau who oversees the:
- Publishing and Design Service, which is tasked to obtain a clear, consistent and up-to-date corporate visual image of the House of Representatives.
- Media Affairs and Public Information Service, which is responsible for creating a conducive climate for free exchange of information between the House of Representatives and the mass media relative to the House of Representatives.
- Public Affairs Service, which conceptualizes, organizes and implements public affairs activities and programs in the House of Representatives.